Welcome, Exhibitors & Sponsors!
We’re excited to have you join us and appreciate your support in making this year’s conference a success. Explore the opportunities available to showcase your organization and connect with our conference community.
To view the exhibitor/sponsorship prospectus, please click the link below:
Ready to make your selections?
Visit our official exhibitor/sponsorship website to complete your application. Please click the link below:
IMPORTANT NOTICE: As you prepare for the event, please keep in mind that the exhibit hall is located within a historic property. The exhibit hall ceiling height is approximately 10 feet, 6 inches. Exhibitors should plan their booth design, displays, signage, and equipment – not only for standing booth equipment but set up as well – accordingly.
Exhibit Booth Pricing
|
Early Bird (through March 1) |
Standard (through April 1) |
Later (after April 1) |
|
|
10×10 |
$2,050 |
$2,150 |
$2,250 |
|
10×20 |
$3,850 |
$4,050 |
$4,250 |
|
Non-Profit* |
$750 |
$750 |
$850 |
*Those organizations applying for a non-profit booth space are required to submit an IRS verification letter of their non-profit status.
Exhibit Information
Viper Tradeshow Services is the official service contractor for the 2027 PENS National Conference. A service kit will be emailed to the company contact provided during the registration. For questions about shipping, drayage, custom furniture and furniture orders, please contact Viper Exhibitor Services coordinator.
Each 10×10 booth includes:
- Pipe, drape,
- (One) 6′ skirted and draped table
- Two chairs
- One-line identification sign
- Two (2) exhibit hall only booth badges.
Note: All other materials including electricity, booth furnishings and freight handling must be ordered through Viper Tradeshow Services, the official contractor in the PENS Exhibit Hall. All locations are carpeted.
Each 10×20 booth includes:
- Pipe, drape,
- (One) 6′ skirted and draped table
- Two chairs
- One-line identification sign
- Four (4) exhibit hall only booth badges.
Official Service Contractor:
Viper Tradeshow Services is the official service contractor for the 2027 PENS National Conference. A service kit will be emailed to the company contact provided during the registration. For questions about shipping, drayage, custom furniture and furniture orders, please contact Viper Exhibitor Services coordinator.
Additional booth representative badges can be purchased for $200 each and include access to the exhibit hall and PENS meals held in the exhibit hall during exhibit days ONLY.
Booth Representatives:
Your exhibit booth fee includes two (2) exhibit hall only booth representative badges. Representatives are invited to all events held within the exhibit hall. These badges do NOT include meeting registrations. Exhibit booth representatives must register as full meeting or single-day registrants at the prevailing rates in order to receive continuing education hours. Meeting registration will open in early 2027.
Additional booth representative badges can be purchased for $200 each and include access to the exhibit hall and PENS meals held in the exhibit hall during exhibit days ONLY.
Sponsorship Information
All Sponsors will receive the following benefits:
- Acknowledgement in the Conference Mobile App
- Acknowledgement during the General Sessions
- Signage in the Conference Event Space
- A Pre-or Post-Conference Registrant Mailing List
- Ribbons for Your Company Representatives Identifying Support
*Additional benefits available dependent on level selected
-
Diamond Level Sponsors $75,000 and up
Sponsorship includes: Choice of evening themed event: Wednesday, Thursday , or Friday- (event is planned by the PENS Conference Planning Committee), 20’ x 20’ booth, logo link on PENS website, hallway meter board signage (2), fifteen (15) booth representative passes, ten (10) event entrance tickets to the evening event sponsored, attendee bag insert; advertisement in the conference mobile app, access to mailing list for one preshow and one post show mailer. Selection of evening event day will be determined on a first-come, first-served basis.
-
Ruby Level Sponsors $60,000 - $74,999
Sponsorship includes: Poster Reception sponsorship, 10’x 20’ booth, logo link on PENS website, hallway meter board signage (1), five (5) booth representative passes, attendee bag insert, advertisement in the conference mobile app, access to mailing list for one pre-show and one post-show mailer.
-
Emerald Level Sponsors $50,000 - $59,999
Combine any of the options listed below – first come, first served
-
Sapphire Level Sponsors $30,000 - $49,999
Combine any of the options listed below – first come, first served
-
Topaz Level Sponsors $29,000 and under
Combine any of the options listed below – first come, first served
Sponsorship Opportunities
Padfolio Journal – $25,000 (Exclusive)
All registrants will receive a journal that can be used for taking valuable notes during sessions. Your company’s logo will be printed on the front cover of the journal. Includes a promotional piece in the tote bag.
Welcome Reception – $25,000 (Exclusive)
Gain broad visibility with your support of the Welcome Reception – the kick-off event to the PENS National Conference. Your company’s logo will be featured on signs announcing the Welcome Reception.
Lunch with Exhibitors – $25,000 (Exclusive)
Lunch on the 1st day of the conference. Your company’s logo will be featured on signage announcing lunch.
Mobile App – $25,000 (Exclusive)
Includes your company logo in the app and recognition in conference materials.
Attendee Lounge – $25,000 (Exclusive)
A lounge in the foyer including networking areas, charging stations and special food items for attendees to relax between sessions. Your company will be featured on signage, branding on the charging stations and you can provide collateral to place in the lounge.
Tote Bags – $12,000 (Exclusive)
Every registrant will receive an official PENS National Conference Tote Bag. Your company’s logo will be printed on the side of the bag. Other benefits of support include a promotional piece in the tote bag.
Tote Bag Insert – $10,000
Your choice of item to be put in the conference tote bag. Item to be provided by sponsor.
Coffee Tumbler – $10,000 (Exclusive)
Every attendee will receive a PENS coffee tumbler. Your company’s logo will be printed on one side of the tumbler. Other benefits of support include a promotional piece included in the tote bag.
Water Bottle – $10,000 (Exclusive)
Every attendee will receive a PENS sport water bottle. Your company’s logo will be printed on one side of the bottle. Other benefits of support include a promotional piece included in the tote bag.
Hotel Key Cards – $10,000 (Exclusive) SOLD OUT
Includes your company logo and/or message on the front of each attendee’s hotel keycard at the host hotel.
Lanyards – $10,000 (Exclusive) SOLD OUT
Your company logo featured on each attendees badge lanyard.
Awards Presentation – $10,000 (Exclusive)
PENS Award winners are recognized. Your support of this meal will be recognized throughout the program.
First-Timer, New Member, & Past President Reception – $8,000 (Exclusive)
Your support provides the opportunity to thank all of the Past Presidents for their contribution to the Society. A company representative is invited to make a brief statement at the beginning of the reception. Your company’s logo will be featured on the sign announcing the reception.
Refreshment Break- $7,500 (3 available)
Includes refreshments for all attendees at one break during the conference. Your company’s logo will be featured on a sign announcing the refreshment break.
Advertising Opportunities
Breakfast Symposium – $25,000
Breakfast Symposia opportunities have proven to be successful vehicles for companies to showcase their products/services to a targeted audience. These 45-50-minute presentations are a valuable tool to share your product education, technologies and tools.
Dedicated Email Blast – $3,000 each
Dedicated email blast to be sent to PENS conference attendees. You supply the email content and it is placed in the PENS email template. First come, first serve on available dates beginning the week before the conference. Emails are scheduled a maximum of two per day – one in the AM and one in the PM.
Product Theater
Product Theaters provide an opportunity for commercial organizations to present information to PENS Conference Attendees about their product or services or therapeutic areas in relation to endocrine/diabetes. The material presented in Product Theaters may be promotional and may concentrate on a specific product. Therefore, these sessions are considered promotional and may not offer continuing nursing education credit.
The fee to conduct a Product Theater is $3,000 (per 20 minute program includes set up time) for exhibitors. Only exhibitors may participate in the program.
The Purchase of One (1) Product Theater Time Slot Includes:
- Speakers’ table with 4 chairs
- Registration tables with 2 chairs
- Pre-Conference Registrant Mailing List (provided approximately 1 week after registration cut-off deadline)
- General AV setup to include:
- One (1) wired lavaliere mic
- Screen
- LCD Projector, cables (Additional equipment can be added to the existing AV setup at the company’s expense.
Organizations are required to be exhibitors at the PENS National Conference in order to sponsor a Product Theater. Sponsorship of a Product Theater is not connected with any of PENS conference sponsorships and may not be reflected as such by the company conducting the Product Theater.
Eligibility
Organizations are required to be exhibitors at the PENS National Conference in order to sponsor a Product Theater. Sponsorship of a Product Theater is not connected with any of PENS conference sponsorships and may not be reflected as such by the company conducting the Product Theater.
Schedule
Product Theaters will be conducted, during times that do not conflict with PENS programming and exhibits.
Each company may only apply for one slot; if slots are not filled by the deadline date March 1, 2027, companies will be notified on a first-come, first-served basis to conduct an additional session at the advertised fees.